Free tool · No signup
Enter buyer, vendor, and shipping details, list what you're ordering, and export a clean, print-ready B2B purchase order in one click.
Your Company
Vendor Name
| Item / Description | Qty | Unit Price | Amount |
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A purchase order, or PO, is a formal document a buyer sends to a vendor to authorize a purchase. It specifies exactly what's being bought, how much of it, at what price, and where it should be delivered. Once a vendor accepts a PO, it functions as a binding agreement — the buyer commits to paying the stated amount, and the vendor commits to delivering the stated goods or services on the agreed timeline.
Purchase orders exist because verbal agreements and casual emails don't hold up well under scrutiny. When a warehouse receives a delivery, when an accounting team reconciles an invoice, or when a dispute comes up about quantities or pricing, the PO is the reference document both sides go back to. It's the paper trail that keeps procurement organized as a business — or its supplier relationships — grows past the point where everyone can just remember what was agreed.
At minimum, a purchase order needs a unique PO number, the date it was issued, buyer and vendor contact details, a delivery address, an itemized list of what's being ordered with quantities and unit prices, and the resulting total. Many purchase orders also include payment terms — such as "Net 30," meaning payment is due 30 days after the invoice — and a delivery date so the vendor knows the deadline they're working against.
Begin with the PO number and date — the number should be unique so it can be referenced later without confusion, and many businesses use a simple sequential system like PO-1001, PO-1002, and so on. Add a delivery date if the order is time-sensitive.
Fill in your company as the buyer and the supplier as the vendor, including enough contact detail that either side can follow up by phone or email. If goods are being shipped to a different address than your main office — a warehouse or job site, for example — enter that separately in the "Ship To" field so there's no ambiguity about where the delivery should go.
List each item you're ordering with its quantity and unit price; the extended amount and running total calculate automatically. Add shipping or handling costs and any applicable tax, then use the terms field to note your payment terms and any instructions you want the vendor to follow — confirming the order, for instance, or providing a tracking number once it ships. When everything checks out, export the PDF and send it to your vendor.
An email thread is easy to lose track of and doesn't give either party a single, unambiguous version of what was agreed. A structured PO, by contrast, is easy to file, easy to match against an incoming invoice, and easy to hand off to someone else on your team without them having to read back through a long email chain.
Yes, it's free with no signup and no limit on the number of purchase orders you create.
Yes. The item table works for physical goods, raw materials, or contracted services — just describe what's being purchased in the item field.
Requirements vary by company and jurisdiction, but many businesses treat a vendor's written acceptance of a PO — including a confirmation email — as sufficient. If your business requires signatures, you can print the exported PDF and sign it manually.
A purchase order is issued by the buyer before the order is fulfilled, authorizing the purchase. An invoice is issued by the vendor afterward, requesting payment for what was delivered. Many businesses match the two together during accounting to confirm everything ordered was received and billed correctly.
No. Everything is generated locally in your browser and used only to build the preview and PDF.