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Describe the project, list your services and costs, and set your terms. The estimate preview updates as you type, ready to download and send.
Your Company
Client Name
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An estimate does one job: it tells a prospective client what the work will cost before they commit. Start by filling in the estimate number and date, then set a "valid until" date — pricing can change, and a clear expiry protects you from being held to an old quote months later.
Add your business details and the client's details, then write a short project description so the estimate is self-explanatory even if it's forwarded to someone else at the client's company. Under "Services / cost items," list each part of the job separately — design, materials, labor, delivery — rather than bundling everything into one line. Itemizing makes it easier for a client to see exactly what they're paying for, and easier for you to adjust the scope later without rewriting the whole document.
Set your tax and discount percentages if they apply, and use the Terms & Conditions box to spell out deposit requirements, what happens if scope changes, and how long the pricing holds. When the preview looks right, click "Download as PDF" to get a document ready to email or print.
Estimates and invoices look similar but serve opposite ends of a project. An estimate is sent before work starts — it's a proposal, not a bill, and the numbers are often approximate because the full scope isn't locked in yet. An invoice is sent after work is delivered — it's a formal request for payment for work that has actually been completed, and the amounts should be exact.
Send an estimate as soon as a client asks "how much would this cost?" It sets expectations early, gives the client something concrete to approve, and protects you from scope creep because the agreed-upon services are already written down.
Send an invoice once the work is finished, or at agreed milestones for larger projects. Unlike an estimate, an invoice usually includes a due date and payment instructions, because its purpose is to collect payment rather than win approval.
Using the wrong document type causes confusion — a client might treat an estimate as a bill and be surprised when the final invoice differs, or delay payment on an invoice because they think it's still "just a quote." Labeling each document clearly, and using the right one at the right stage, keeps both sides on the same page.
Yes, completely free, with no signup and no limit on how many estimates you create.
This tool doesn't link the two automatically, but once a client approves your estimate, you can use the same line items in the Solve Flow invoice generator to bill for the completed work.
It's good practice if tax will apply to the final invoice — it avoids surprising the client with a higher total later. Use the tax field to include it in the estimated total.
Common items include how long the pricing is valid, deposit requirements, what happens if the scope changes, and your cancellation policy. Keep it short and specific to the project.
No. Everything is generated in your browser and used only to build the preview and PDF — nothing is stored on a server.